Loading

Terms and conditions
ST. BARNABAS CHURCH HALLS, LAVENHAM ROAD, SOUTHFIELDS

There are two halls and two meeting rooms available for hire:

• Large Patio Hall, 75 sq m Capacity 60 with access to kitchen
• Small Mirror Hall, 50 sq m Capacity 40 with use of kitchenette
• Combined Hall (two halls opened into one) 125 sq m Capacity 100
• Upper Room, upstairs carpeted space 50 sq m Capacity 30
• Parish Room – small hall within Church Building 45sq m Capacity 40

Frequently Asked Questions

How much does it cost to hire a hall? *Rates as at September 2010. NB All prices are subject to regular review.

• Large Patio Hall - £30 per hour
• Small Mirror Hall - £20 per hour
• Combined Hall - Weekend rates (after 6pm on Friday) £45 an hour and £32.00 per hour on weekdays.
• Upper Room - £20 per hour
• Parish Room - £20 per hour

When are the halls and rooms available for hire?

None of the halls or rooms is available on a Sunday for hire before 12.30pm. On a Sunday the Parish Room is in use until 3.30pm and then again from 7pm. The Small Mirror Hall is generally in use from 3.30pm until 7.15pm on weekdays.

Please note that events in all halls and rooms must end with guests being out by 10:30pm and clearing up must be completed by 11:00pm. We ask you to ensure that people leave quietly to avoid disturbing our neighbours.

How do I go about booking?

Telephone

You can telephone Anna Baker Jones, the Halls Manager, on 07988 223818 or leave a message on the office answer phone 020 8480 2290

Website

You can check availability by looking at the Hall calendar on the website.

You may also email us

Please be sure to include your telephone number and address in your message. You may expect a reply to your email within 2 or 3 days.

We will accept a provisional booking pending receipt of a deposit cheque (see below for rates) within the next couple of days. This may be left at the Church Office (open Monday and Tuesday 9am to 1pm) or in the church letter box at 146 Lavenham Road. Please provide a stamp addressed envelope so that we can send you confirmation. If you do not receive this letter within a few days of posting your cheque you should phone to make sure it has arrived safely. If you do not want to go ahead with the provisional booking please let us know immediately by email if possible.

Do you hire the halls out to regular users?

We are happy to accommodate regular users if this does not conflict with church or community use. Please contact the Halls’ Manager. We regret we cannot provide storage facilities for equipment. Users will need to comply with insurance and Child Protection requirements.

What are the address and telephone number of the Parish Office?

Please mark your envelope ‘Hall Hire’.

The Parish Office,
St Barnabas Church
146 Lavenham Road
Southfields SW18 5EP
Email: office@st-b.info
Telephone (Hall Hire): 07988 223818
Telephone Office 020 8480 2290

How many people can be accommodated?

• Large Hall 60
• Small Hall 40
• Combined Hall 90 -100
• Upper Room : 30
• Parish Room 40

What about tables and chairs?

The tables and chairs available within the complex are:

• 15 large tables
• 8 small square tables
• 16 children’s tables
• 30 children’s chairs
• Access to 100 full size chairs

What are the dimensions?

• Large Hall 75 sqm
• Small Hall 50sq m
• Combined Hall 125 sq m
• Upper Room 50 sqm
• Parish Room 45 sqm

Are there any events you do not allow?

Other than church events, we do not allow any teenage parties or bookings by people aged under 21.

We reserve our discretion to refuse bookings that conflict with the ethos of the church, may cause nuisance to our neighbours or disturb other hall users.

Do I need to provide a deposit?

No firm booking is made until the deposit is received. These are made by cheque, payable to ‘St Barnabas Halls’. They will not be cashed unless you cancel your booking or break the conditions of your hire.

The deposits are:

• £200 for combined hall.
• £100 for all other bookings.

Can I have a wedding reception?

Yes, some or all of the hall complex may be available. We are planning to develop the garden around the church over the next 12 months so that a photo friendly zone will be created. Special rates and deposit will apply. Contact the Halls’ Manager for further details.

When do I pay the hall hire fee?

Payment is due prior to your event. Please arrange a date to contact the Halls’ Manager to deliver your cheque and make arrangements to collect keys.

What about parking?

There is no parking provided. Access to the new halls’ complex is via a walkway. If you need access for catering equipment please discuss this with the Halls’ Manager at the time of booking. There is parking in the surrounding streets except on weekdays from 1.30-2.30pm. There is metered parking in the roads to the east of Merton Road.

Can I use any outdoor space?

There is a patio adjacent to the large hall that may be accessed through the glazed doors. No ball games are permitted inside or outside the building and we ask that you do not disturb our neighbours with noise.

Can I have candles?

You can have small tea candles on the tables but not anywhere else. Any wax residue may result in a cleaning charge being deducted from the deposit.

Can I have a disco?

We do not have any equipment for this purpose but you may bring your own. The halls are in a residential area and noise must be kept to a reasonable level.

Can I put up decorations?

Nothing may be stuck to the walls or doors. Do you provide a caterer? No. Hirers must ensure that any caterers they employ comply with our terms and conditions of hire and specifically leave the kitchen and equipment in a clean and tidy condition and take all rubbish with them.

Can I leave rubbish?

No. All rubbish must be taken with you at the end of the hire. Failure to do so may result in a deduction from the deposit.

Do you provide child size tables and chairs?

Yes. We have 16 tables and 30 chairs plus some nursery size chairs.

Is there a kitchen and how is it equipped?

The Large Patio Hall has a kitchen and the Small Mirror Hall and the Parish Room have kitchenettes. The following equipment is available in the Kitchen:

• Range cooker and hob, 2 fridges, dishwasher, kettles, urn, microwave
• Small Mirror hall kitchenette: Kettle
• Parish Room kitchenette: Fridge, urn, kettle

The dishwasher has a very fast cycle, please get the Halls’ Manager’s permission before using it. Read the instructions carefully before using it and ensure that all crockery has been returned to the cupboards before leaving.

Is there any crockery and cutlery?

The main kitchen has mugs, plates, bowls and cutlery but we do not supply any glasses.

The kitchenettes have mugs and a few plates. Any breakages must be reported and paid for.

What happens about cleaning?

Hirers are responsible for leaving the hall, kitchen and toilets in a clean, tidy condition, taking all rubbish home immediately after the event has ended. Mop, bucket, brooms etc are provided and some cleaning materials but it may be advisable to supplement these with your own and to bring tea towels and bin bags.

What do I do with the keys after my event?

When you are given the keys you will be told how to return them. The return must be done as soon as your hire period ends. Otherwise we may have to make a deduction from the deposit.

If you wish to discuss anything further please contact the Halls’ Manager. Anna Baker Jones on 07988 223818.

 

As at August 2010